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March 2019 GCDD Quarterly Business Meeting Minutes
Governor’s Council on Developmental Disabilities Quarterly Meeting
The Governor’s Council on Developmental Disabilities (Council or GCDD) met on Thursday, March 14, 2019 at 1:00 p.m., at the Arkansas State Capitol, 1st floor, room 130, at 500 Woodlane Street, Little Rock, Arkansas 72201.
Agenda Item I-Call to Order
Chairperson Katherine Donoven called the meeting to order at 1:13 p.m. with a quorum present.
Agenda Item II-Roll Call
Chairperson Katherine Donoven conducted the roll call with the following results:
Katherine Donoven, Chair
Lud Kozlowski, Vice Chair
Eric Munson, Executive Director
Assiah Lewellen, Program & Outreach Manager
Melissa Trostel-Hall, Program Coordinator
Kim Gatewood, Admin. Specialist
Chloe Davenport, Operations Coordinator
Daniel Faulkner, Arkansas Attorney General’s Office, GCDD’s Legal Counsel
Britney Roy, Governor’s Office Liaison
Derek Mack, Governor’s Office
Ally Thomlinson, Director - Community Outreach
Darren Morris, Coordinator- Self Advocacy Network Development (SAND) Project
Colbie Jones, Mangan Holcomb Partners (MHP)
Julie Robins, Mangan Holcomb Partners (MHP)
Kobe Roy, Son of Council Member Toni Roy
Deltrise Hall, Department of Human Services, ESF-6 Emergency Preparedness Coordinator
Agenda Item III-Welcome and Guest Introductions
Katherine Donoven welcomed attendees and acknowledged the guests that were in attendance for the meeting.
Agenda Item IV-Announcements
Donoven announced the new Council members, Heather Shrader and Cynthia Fong, and had them introduce themselves to the rest of the Council. Shrader told the Council she is from Batesville, Arkansas, and is an advocate. She expressed her enthusiasm and gratitude for joining the Council. Fong, of Maumelle, Arkansas, spoke of her experience with advocating and being on advisory boards. Fong too, expressed her enthusiasm and gratitude for becoming a part of the Council. Donoven thanked both Shrader and Fong for their service and for joining the Council.
Donoven congratulated Kozlowski on his new appointment to Vice Chairperson of the Council. She expressed her excitement to be working with him throughout this next year
Agenda Item V-Approve minutes of December 14, 2018 Council meeting
Donoven requested for the approval of the minutes for the previous Council meeting. She asked if there were any additions or corrections needed to be made. There being none, a motion was made by Annette Mencer and seconded by Carrie Hollis-Anthony to approve the minutes of the December 14, 2018 meeting. All members present voted unanimously in favor and the motion to approve the minutes passed.
Agenda Item VI-Council Staff Update
Donoven directed the Council’s attention to the next agenda item: Council staff updates. First, she addressed the report on the Council’s funded project status. She recognized Eric Munson, Executive Director of the Council, who called upon Lewellen and Trostel-Hall to inform the Council on the current status of the Council’s federally funded projects.
Trostel-Hall informed the Council that all federally funded projects are in accordance, except for one organization. She stressed that the Council staff is working closely with this organization to bring them up to speed with the other federally funded projects.
Lewellen addressed the Council budget report. She directed the Council’s attention to the Fiscal Year 2019 (FY19) funded project summaries meeting handout. She expressed how the Council is progressing and making headway with its programs.
Lewellen proceeded to give the Federal report update. She stated that the only upcoming report is the Program Performance Report (PPR) due March 25th, 2019. She expressed that the Council staff was compiling the information needed and would have it completed and turned in by this date. Munson assured the Council that the PPR would be compliant with its due date.
Donoven addressed the motion needed for the Council budget report. She acknowledged our new members by explaining to them what the Council is voting on. Discussion was had regarding Federal budget cuts that would affect the Council. Munson addressed concerns by saying that the Council staff is watching this issue closely. Evans moved to approve the budget report and George seconded the motion. All voted in favor, none were opposed, and the motion passed unanimously to approve the Council budget report.
Agenda Item VII-Reports from Committee Chairs
Donoven guided the Council toward the next agenda item, reports from committee chairs. Munson referred to our bylaws stating that due to our change in chairperson, she must appoint all committee chairs and members. Munson stated that an email would be sent out asking the Council members which committee chairs they prefer to serve on. He listed the committee chair options; Executive Committee, Nominating Committee, State Plan and Implementation Committee (SPI), and Public Policy and Outreach Committee (PPO).
Donoven addressed what each Committee does and described the purpose that each committee serves. She spoke about SPI, stating that it focuses on meeting Arkansas specific goals and objectives in accordance with federal guidelines. George described to the Council what the PPO committee focuses on. The PPO committee keeps up with legislation between Arkansas and Washington, D.C. For the past year, the PPO committee has focused strongly on public awareness and public relations. They have worked closely with MHP on updating our websites and getting more information to the public.
Munson pointed out how much our committee chairs have benefited the Council. He praised everyone for being engaged and having such good attendance at these meetings. Donoven agreed and stated that the Committees are the nuts and bolts of the full Council and they are very important keys to the success of the Council.
Donoven turned the floor over to Mangan Holcomb Partners (MHP), to give the Council an update on marketing and outreach. MHP planned to show their newest video draft, “How to Interact”, but were hindered by technical difficulties. So instead, Colbie Jones described to the Council what the video is about. It is an informative video for the general-public on how to interact with someone who has disabilities. The video features some self-advocate Council members and others in our community with disabilities. In the video they address how to speak and interact with those that have disabilities. Jones described how the video addresses how to act toward service animals as well. She stated that MHP is working on two more videos: Employment Integration and Emergency Preparedness.
Jones briefed the Council on the press release MHP did for Lewellen on her new position with the Council as Outreach and Program Manager. She updated the Council on its social media activity and the posts that have been made since our last quarterly meeting.
Munson gave the Arkansas Legislative update. He briefed the Council on the current bills that were being tracked. He highlighted the bill being passed today at 2:30p.m. to update the disabled license plate to just the symbol. He noted that the bills pertaining to minimum wage and the disability waiver are on the Council’s radar. Munson stated that the Governor’s state government transformation initiative would not affect the Council staff in current proposed form, stating that GCDD would stay under the Department of Finance and Administration.
Agenda Item VIII-Council Education and Training
Donoven referred to the upcoming quarterly meeting and retreat taking place May 19th-20th at the Winthrop Rockefeller Institute on Petit Jean Mountain, Morrilton, Arkansas. She noted that as a Council we are required by law to have training for our Council and the importance behind following these guidelines. Lewellen stated that we normally have training at every quarterly meeting but due to our time constraints, we would not have any this meeting. She ensured that we would more than make up for this lack of training at the retreat.
Agenda Item IX-DD Network Update
Donoven directed the Council’s attention to Tom Masseau and David Deere for the DD Network update. Masseau explained that the DD Network is comprised of the Council and the state protection advocacy services, as well as the Universities Centers for Excellence in Developmental Disabilities (UCEDD). He explained that the DD Network has been regularly meeting and discussing legislative activity and looking at what they can do as a group to support self-advocates. Deere stated that they are still focused on emergency preparedness and guardianship training. Evans asked a question regarding guardianship training and discussion was had on this subject. Deere asked if there were any questions, there were none. He turned the Council’s attention to Darren Morris.
Agenda Item X-Self-Advocacy Updates
Darren Morris spoke about the Self Advocacy Network Development (SAND) project and noted that one of the main goals is to update the website. He stated that they will soon have brochures, pamphlets, and videos on self-advocate education and embracing being a self-advocate. He briefly touched on his upcoming trip to Austin, Texas for the Region 6 and 9 Self Advocates Becoming Employed (SABE) Conference. Masseau added to this by acknowledging how important this Conference is for self-advocates to learn and network with other self-advocates.
Agenda Item XI-New Business and Announcements
Donoven moved to the next agenda item, of upcoming dates and events. She acknowledged that there are multiple events going on at the Capitol today and directed Munson to explain. Munson told the Council that at 2:30 there is a rally for People First on the Capitol steps and at the same time there is the license plate bill signing on the second floor of the Capitol.
Donoven directed all Council members to make note of the upcoming dates and events so that we can have as many attendees as possible. She reminded the Council of the importance of attendance and the impact it can have on the Council.
Munson updated the Council on new business. He noted the Council staff position changes; Lewellen’s new position as Outreach and Program Manager, Trostel-Hall’s new position as Outreach and Operations Coordinator, and Chloe Davenport’s new position as Finance and Operations Coordinator. Munson also acknowledged Gatewood as an employee through the State Agency Model Employer (SAME) program and how much she is appreciated by the Council staff.
Kozlowski expressed his gratitude and appreciation for being named the Council’s Vice Chairperson. He spoke of how he does not take this position lightly and he is looking forward to making a difference together. He thanked the Council and the Governor for giving him this opportunity.
Donoven asked if there was any additional new business that is not on the blue handout. She pointed out that on March 21st is Down Syndrome awareness day and that you can wear blue and yellow to represent this day. Mencer announced that March 28th is the Blue Jean, Blue Tie Ball for Autism. Evans noted that July 10th – 12th is the Arkansas Waiver Association conference. Stone announced that on March 21st is Employment Support Day for people with disabilities. Hall invited the Council to the EF-6 Emergency Preparedness meeting in central Arkansas on March 21st.
Agenda Item XII-Adjourn
Donoven asked if there was any further business to discuss. There being none, she asked for a motion to adjourn. George moved to adjourn the meeting and Hodges seconded. The motion was approved unanimously. Meeting adjourned at 2:30p.m.
MINUTES WERE APPROVED AT THE 05-20-19 COUNCIL QUARTERLY MEETING