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May 2019 GCDD Quarterly Business Meeting Minutes
Governor’s Council on Developmental Disabilities Quarterly Meeting
The Governor’s Council on Developmental Disabilities (GCDD) met on Monday, May 20, 2019 at 1:00 p.m., in the Governor’s Conference Room, located at the Winthrop Rockefeller Institute, 1 Rockefeller Drive, Morrilton, AR 72110.
Agenda Item I-Call to Order
Chairperson Katherine Donoven called the meeting to order at 1:07 p.m. with a quorum present.
Agenda Item II-Roll Call
Chairperson Katherine Donoven conducted the roll call with the following results:
Katherine Donoven, Chair
Lud Kozlowski, Vice Chair
Eric Munson, Executive Director
Assiah Lewellen, Program & Outreach Manager
Melissa Trostel-Hall, Program Coordinator
Kim Gatewood, Admin. Specialist
Chloe Davenport, Operations Coordinator
Daniel Faulkner, Arkansas Attorney General’s Office, GCDD’s Legal Counsel
Colbie Jones, Mangan Holcomb Partners (MHP)
Julie Robins, MHP
Agenda Item III-Welcome and Guest Introductions
Katherine Donoven welcomed attendees and acknowledged the guests that were in attendance for the meeting. Daniel Faulkner, GCDD’s Legal Counsel, briefed the Council on the topics of “Conflict of Interest” and Freedom of Information Act (FOIA) concerning the Council. He explained that when in doubt, ask questions, before proceeding with something that could possibly be a conflict of interest for the Council or be a cause for FOIA to take place. Faulkner expressed his openness and accessibility, so that all Council members felt secure in reaching out if they had questions concerning these topics.
Agenda Item IV-Approve March 14, 2019 Meeting Minutes
Donoven requested the approval of the minutes for the previous Council meeting on March 14th, 2019. She asked if there were any additions or corrections needed to be made. With no changes requested, a motion was made by Mark George and seconded by Carrie Hollis-Anthony to approve the minutes of the December 14, 2018 meeting. All members present voted unanimously in favor and the motion to approve the minutes passed.
Agenda Item V-Council Staff Update
Donoven turned the Council’s attention to Agenda Item V, the Council Staff Update. GCDD Operations Coordinator, Chloe Davenport, gave the Council Budget Report. She noted that the Council funds are on the right track with our liquidation process and meeting adequate match for our Federal grants heading into the end of the current fiscal year. Donoven requested a motion to approve the Council Budget Report. Kasey Hodges motioned to approve, and Tom Masseau seconded the motion. All voted in favor, none opposed.
Melissa Trostel-Hall, GCDD Program Coordinator, gave the Council the updated Report on the Funded Project Status. She started with the Utilization status of the funded subgrants and interagency agreements. They are all currently in good standing with the Council’s provisions. She updated the Committee on new things happening with the Subgrantees: Friendship Community Care (FCC), Community of Champions (CoC), has shared their mission & vison with over 608 individuals in person. They hosted an event alongside the Council at the State Capitol, where their mission reached over 185 individuals. A large portion of the individuals that supported this event had developmental disabilities, including the guest speaker. While planning the event, CoC partnered with Pulaski Tech’s inclusive culinary department, that agreed to not only sponsor the event but to write this event into their curriculum & volunteer the day of. Trostel-Hall also noted that Arkansas Community Colleges (ACC), has added a child care portion to their curriculum, and now they are offering the entire TLC course as a 9-week, 3 hour per day course, which will occur in the summer. They are also offering the course as a semester long, 1.5 hour per day course to fit in the student's schedules.
GCCD Executive Director, Eric Munson, briefed the Council on the federal reporting update. Munson confirmed that the Council staff submitted the annual report on time. He thanked the GCDD staff for compiling all the information needed for the report and hitting all of the report deadlines.
Donoven brought up the recent Disability Policy Seminar in Washington, D.C. that herself, Munson, Kozlowski, and George attended together. She told the Council that they used this opportunity to speak to our Legislators. Kozlowski expressed how rewarding it was for him to reflect and tell his story to help push for integrated and equal employment. Munson pointed out that relationships were built with our lawmakers, but the job is not done, we have to keep communicating and pushing our message. Donoven thanked Munson for coordinating the trip and organizing the meetings with each of the legislators and representatives.
Agenda Item VI-Reports from Committee Chairs
Donoven directed the Council’s attention to the next agenda item: Reports from Committee Chairs. Nominating Committee Chairperson, Kozlowski, updated the Council on new information involving the Nominating Committee. He explained that they discussed the five positions to be filled on the Executive Ballot. Discussion was had amongst the Nominating Committee and their conclusion was to recommend that the Chair of the State Plan and Implementation Committee (SPI) and the Chair of the Public Policy and Outreach Committee (PPO) be on the Executive Committee, and the other three positions to be voted on by Full Council. Munson explained that the Executive Committee is called upon to meet when the Full Council cannot meet, and an over-all board approval is needed. They handle personnel issues as well. Voting commenced; Staff took up the ballots to be counted and announced at the end of meeting.
Gardenhire, chairperson of the SPI Committee updated the Council on new business. He addressed the Staff Recommendation to Change Subgrant Period Dates. Lewellen explained the difference between the State Fiscal Year Cycle and the Federal Fiscal Year Cycle. She expressed how the Council Staff has to juggle both year cycles in order to be in compliance with both the State and Federal guidelines our grants are mandated by. She concluded by saying that management of federal funds will be more efficient if we change our Subgrant period dates. Donoven called for a motion to be made; Gardenhire motioned, and Hodges seconded the motion. All voted in favor, none opposed.
PPO Committee chairperson, George, updated the Council on new information regarding this Committee. He briefed the Council on what Program Manager, Assiah Lewellen, presented to the Committee. She updated the Committee on what has transpired with Mangan Holcomb Partners (MHP) since our last meeting. She explained the transition of our website’s URL from “.com” to “.org”. She explained the challenges this change has had on the process of uploading data to the GCDD website and how she is working with the Office of Information Services (OIS) and Information Network of Arkansas (INA) to resolve these issues. George went on to discuss the outreach that is needed from his Committee and how important the Disability Policy Seminar in Washington, DC was to the Council.
Agenda Item VII-Council Education and Training
Donoven turned the Council attention to agenda item VII, Council Education and Training. Lewellen explained that Council member training and continued education is required by Federal law and should be done regularly. She explained that so far, during this retreat, each Council member has: reviewed their individual Committee policies and procedures; they have received an Information and Technical Assistance for Councils on Developmental Disabilities (ITACC) member orientation review, which covered the DD Act, Administration for Community Living (ACL), and Administration on Intellectual and Developmental Disabilities (AIDD), it covered the DD Council’s purpose; we looked at advocacy defined, examples of advocacy, advocacy mandates; we discussed the DD Network, went through the official dd act definitions of ‘Developmental Disability’ and ‘Intellectual Disability’, and went over the differences in those two definitions; we covered roles and responsibilities of the Council as a whole, including both Members and Staff; and were briefed on conflict of interest and confidentiality rules laws with Faulkner, the Council’s legal counsel; we received an Arkansas Rehabilitation Services (ARS) staff presentation on employment; we had a self-advocate guest speaker, J.P. McCrory, who is a Senior Programmer Analyst for Wal-Mart, give his personal insight on integrated employment; we received a presentation on emergency preparedness from Linda Mastandrea, the Director of the Office of Disability Integration and Coordination (ODIC) of the Federal Emergency Management Agency (FEMA) of the U.S. Department of Homeland Security; we also were updated by Mangan Holcomb Partners on the Council’s messaging, social media, and outreach accounts.
Agenda Item VIII-DD Network Update
Donoven advanced the Council to the next agenda item, DD Network Update. Masseau briefed the Council on new business involving the DD Network. He touched on the recent trip to Austin, Texas for the Region 6 and 9 Self Advocates Becoming Employed (SABE) Conference. Masseau added to this by acknowledging how important this Conference was for self-advocates to learn and network with other self-advocates. He noted that Darren Morris, the Coordinator of Self Advocacy Network Development (SAND) Project, will soon have brochures, pamphlets, and videos on self-advocate education and embracing being a self-advocate.
Masseau reminded the Council that the DD Network meets monthly, and that they encourage people to come and talk about new ideas and help implement current ideas. Discussion was had regarding the DD Network meetings. Deere pointed out the importance of getting younger individuals involved and reaching the younger age groups. Discussion was had on getting the youth involved and to start educating them on their futures as soon as possible. Masseau briefly spoke on the Guardianship Program; discussion was had amongst the Council on this subject.
Agenda Item IX-New Business and Announcements
Donoven moved to the next agenda item, New Business and Announcements. The Executive Committee ballot results were reported: Gardenhire, George, Evans, Hodges, and Deere; these five new appointees on the Executive Committee join Chairperson Donoven and Vice Chairperson Kozlowski.
Donoven referred the Council to the ‘Upcoming Events, Meetings, and Important Dates’ handout. She noted that the next Quarterly meeting will be September 12th, 2019.
Agenda Item X-Adjourn
Donoven opened the floor to the Council for any further business to be discussed. There being none, she asked for a motion to adjourn. Shrader moved to adjourn the meeting and Hollis-Anthony seconded. The motion was approved unanimously. Meeting adjourned at 2:30p.m.
MINUTES WERE APPROVED AT THE 09-12-19 COUNCIL QUARTERLY MEETING