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September 2019 GCDD Quarterly Business Meeting Minutes
Governor’s Council on Developmental Disabilities Quarterly Meeting
The Governor’s Council on Developmental Disabilities (GCDD) met on Thursday, September 12, 2019 at 10:00 a.m., in the Crain Community Room, located at Pulaski Technical College-South, 13000 Interstate 30, Little Rock, Arkansas.
Agenda Item I-Call to Order
Chairperson Katherine Donoven called the meeting to order at 10:05 a.m. with a quorum present.
Agenda Item II-Roll Call
Chairperson Katherine Donoven conducted the roll call with the following results:
Katherine Donoven, Chair
Lud Kozlowski, Vice Chair
Rhonda Saunders – Excused
Eric Munson, Executive Director
Assiah Lewellen, Program & Outreach Manager
Melissa Trostel-Hall, Program Coordinator
Kim Gatewood, Admin. Specialist
Chloe Davenport, Operations Coordinator
Daniel Faulkner, Arkansas Attorney General’s Office, GCDD’s Legal Counsel
Colbie Jones, Mangan Holcomb Partners (MHP)
Julie Robins, MHP
John Mensah, Clinton School of Public Service
Diana Varady, Director of Arkansas Autism Resource and Outreach Center
Jon Taylor, Marshall’s
Jordan Burgess, Health and Human Services Liaison for Governor’s Office
Darren Morris, Statewide Self Advocate Coordinator, DRA
Steele Kelley, Arkansas Department of Health, EF6 Task Force
Amy Johnson, Intern at the University of Arkansas Partners
Regina Davenport, Representing Council Member Melissa Stone
Agenda Item III-Welcome and Guest Introductions
Katherine Donoven welcomed attendees and acknowledged the guests that were in attendance for the meeting.
Agenda Item IV-Approve May 20, 2019 Meeting Minutes
Donoven requested the approval of the minutes for the previous Council meeting on May 20th, 2019. She asked if there were any additions or corrections needed to be made. With no changes requested, a motion was made by Mark George and seconded by C.W. Gardenhire to approve the minutes of the May 20, 2019 meeting. All members present voted unanimously in favor and the motion to approve the minutes passed.
Agenda Item V-Council Staff Update
Donoven turned the Council’s attention to Agenda Item V, the Council Staff Update. GCDD Operations Coordinator, Chloe Davenport, gave the Council Budget Report. She addressed the Fiscal Year 2020 (FY20) budget for the Council; noting that the numbers are based on the reduced Federal Award amount, and not on the potential flat funding amount, which is a larger sum. By setting up the Council budget based on the reduced amount, it allows the Council the ability to adjust if flat funding is awarded. Donoven requested a motion to approve the Council Budget Report. Syard Evans motioned to approve, and Carrie Hollis-Anthony seconded the motion. All voted in favor, none opposed.
Melissa Trostel-Hall, GCDD Program Coordinator, gave the Council the updated Report on the Funded Project Status. She briefly gave the status of all funded projects and subgrantees, all of which are in good financial standing with the Council. Tom Masseau gave an update on the Council funded DRA project. He noted that the one-day training will be held in March of 2020. Individuals will have the chance to learn and train on subjects like retaining the right to vote and alternatives to guardianship. Masseau said that more information about the event will be coming out soon.
Trostel-Hall continued with the Project Summary report. She addressed Friendship Community Care’s (FCC) Community of Champions (CoC) mock voting events that they have been holding in different areas across the State. These events are one-day educational trainings on everything involved with voting: how to vote, where to vote, how to register to be a voter, and all other aspects of voting that first-time voters would need to be informed of. Next, she addressed ACCESS Group’s project, The Independency Project, and reported that two of their part-time employees have been provided full-time employment outside of ACCESS.
Donoven directed the Council’s attention to Executive Director, Eric Munson, to give the Federal Report Update. He started by stating that the Council is in full compliance with our Federal organization. Currently the Council is in the financial liquidation phase due to it being the closing period of Federal Fiscal Year 2019. He noted that the Council Staff are preparing for the Program Performance Report (PPR) that is due in December.
Agenda Item VI-Council Education and Training
Donoven moved to the next agenda item, Council Education and Training. Munson addressed Member attendance. He reminded the Council that our bylaws state that Quarterly Council meeting attendance must be recorded. Article IX; Section 7: A member who misses more than two regular Council meetings in any twelve-month period shall be considered to have vacated his/her seat on the Council unless absences are due to temporary illness, travel out of state, or causes deemed excusable by the Executive Committee. He concluded by stating that the attendance logs will be recorded and evaluated at the end of each year.
Agenda Item VII-Reports from Committee Chairs
Donoven turned the Council attention to agenda item VII, Reports from Committee Chairs. Ludwik Kozlowski, Chair of Nominating Committee, briefed the Council on his Committee’s last meeting. He explained that the Council has four current members whose terms are expiring at the end of this year; and that all have applied for reappointment, except for one, who is retiring. Kozlowski also reported that potential new appointees were discussed as well. Donoven requested a motion to approve the recommendation of the members who have applied for reappointment and the potential new appointees. Evans motioned to approve, and Judy Watson seconded the motion. All were in favor, none opposed.
Mark George, Chair of Public Policy and Outreach (PPO), gave the Council an update on his Committee’s most recent meeting. He requested Munson to give his Federal Policy update. Munson explained that Congress has been on recess for summer. However, he communicates a lot with our National Association of Councils on Developmental Disabilities (NACDD) to stay updated. He explained that funding will potentially be cut by about fifteen percent across the board to all Councils. However, there is a bill that is being presented to provide a continuing resolution. He assured the Council that Staff is watching this closely and will brief the Council as information unfolds.
George requested Colbie Jones, with Mangan Holcomb Partners, to give the FY20 Messaging Plan. Jones explained the new messaging plan for fiscal year 2020: digital media, website landing page, video production, social media, and media relations. There will be a monthly GCDD blog, that will report on relevant events, activities, and people in Arkansas DD/IDD community. She then showed the most recent videos created for the Council. She also gave the Council a breakdown of GCDD’s 2018 social media and outreach content versus 2019’s results; the increase between the two years is a positive indication on outreach efforts. She concluded by reminding the Council about the Emergency Preparedness Event: ‘Ready, Set, Know’, that will be Sunday, September 22nd, 2019 at the Museum of Discovery.
C.W. Gardenhire, Chair of State Plan and Implementation (SPI), he advised the Council that his Committee has subject matter that requires the Council’s vote. He explained that his Committee recommends discontinuing the current way the Council does advocate training, and adopting a new program called Partners in Policymaking (PIP). Next, he explained that his Committee recommends implementing the use of bridge grants to allow them funding until next fiscal year. Finally, he explained his Committee’s recommendation on competitive grants and creating three requests for proposals on the basis of two being culturally and linguistically directed toward the Marshallese population and the Hispanic/Latino populations within the state and the third being for general population. Discussion was had amongst the Council on the Committees recommendations. Donoven requested a vote on the recommendations from the SPI Committee. Ke’Arus Henderson motioned to approve the recommendations, and Christopher Tebbetts seconded the motion; all were in favor, none opposed.
Donoven turned the floor over to Program Manager, Assiah Lewellen, to give the State Implementation Report. Lewellen stated that the main focuses are our advocacy initiatives, funding and supporting self-advocate leaders to provide training to other self-advocates around the State, targeted disparity objectives, and employment efforts.
Agenda Item VIII-DD Network Update
Donoven advanced the Council to the next agenda item, DD Network Update. She called on David Deere to start the DD Network Update. He highlighted the great networking partners they have developed through this project and the strides they have made along the way. He noted that one of the main collaborative efforts has been bringing emergency preparedness to the forefront for the DD/IDD community. Tom Masseau added to Deere’s update by saying that a good example of networking and collaborating on projects is the CoC voter awareness training. This training would not be possible without the networking and outreach that has been done within the DD/IDD community in the State.
Darren Morris, the Statewide Self Advocate Coordinator, updated the Council on the current status of the SAND project. He explained that he has made new contacts with several individuals across the State. He noted that his team is working on pamphlets and brochures to have readily available for when they are doing outreach events. He also stated that a website is in the process of being created so they can reach as many people as possible and provide resources.
Agenda Item IX-New Business and Announcements
Donoven moved to the next agenda item, New Business and Announcements. She turned the floor over to the first guest speaker, Jon Taylor with Marshall’s. He explained that he currently is the co-chair for Disability-IN Arkansas along with being a store manager for Marshall’s. He briefed the Council on Disability-In; it is a business to business advocacy group trying to spread the message of disability inclusion within the business world. He expressed that Disability-IN Arkansas is trying to implement a series of business to business workshops in 2020. These brief workshops will be held to educate and inform businesses on how to be a part of the movement toward having an equal employment workforce. These workshops would help to educate businesses who are looking to hire individuals with DD/IDD and continue to educate and coach those businesses who currently do employ individuals with DD/IDD. Information would range from how to make sure your business is ADA compliable, to learning how to manage an employee whose medication has changed.
Donoven requested for the next guest speaker to take the floor: Diana Varady, Director of Arkansas Autism Resource and Outreach Center. She introduced her project, Arkansas Access Coalition, which was created to help people around the State build a grass root network system to uphold the values of implementing equality for the DD/IDD community through Legislative advocacy. This coalition will look into legislation that is being filed that could affect the DD/IDD community and create a strong enough response to have an influence on the legislation being filed. This is designed to provide concrete feedback about the impact a piece of legislation can have on individuals and relay those messages to legislators.
Donoven called on Davenport to announce the upcoming dates and events. She noted that September is National Preparedness Month, and asked members to support the event on September 22nd at the Museum of Discovery. Also, she shared that the NACDD Executive Director Leadership Summit is being held in Little Rock, September 23rd-24th. She concluded by reminding the Council that the next Quarterly Council Meeting will be Thursday, December 12th, 2019.
Agenda Item X-Lunch Speaker
Donoven turned the Council’s attention to the guest lunch speaker, John Mensah with the Clinton School of Public Service. He started by expressing his thanks to the Council for allowing him the opportunity to work with them. Mensah conducted a Statewide needs assessment project to evaluate:
- What needs are being met
- What needs are not being met
- If individual’s cases were handled
- How individuals felt their cases were handled, etc.
The overall data that was collected showed that the State still has a lot of progress to make, however, the participants were optimistic about this progress happening. Munson reminded the Council that everyone was emailed a copy of John’s project; however, if others would like a copy to please contact GCDD staff.
Agenda Item XI-Adjourn
Donoven asked the Council if there was any further business to be discussed. There being none, she asked for a motion to adjourn. Hollis-Anthony moved to adjourn the meeting and Henderson seconded. The motion was approved unanimously. Meeting adjourned at 12:13p.m.
MINUTES WERE APPROVED AT THE 12-12-19 COUNCIL QUARTERLY MEETING